Email

If you have questions, email Ms. Lee at KLee@VisitationAcademy.net

Thursday, September 28, 2017

How to write an email

Hello Visitation Family,

At Visitation Academy students are expected to be able to write a formal email.

The following is an explanation of how to structure an email.

Parts of an email are: 
-          Email subject
-          Greeting
-          Message in the body of the email
-          Spelling
-          Closing and signature


Writing an email is like writing a letter to someone. In the future you will need to know how to write an email. Below are explanations of the different parts of an email.

The Email Subject should be a short title describing the reason for the email.

The Greeting should be: “Dear” or “Hello,” followed by the name of the person you are writing to.

The Message in the email should be clear and respectful.

Spelling is important when you are writing an email. An email in NOT a text. You should be writing in full sentences and words should be spelled properly.

The Closing of your email depends on your relationship with the person receiving the email. 

Here are some closers you can use:









x

            Sincerely: This is appropriate in most situations.
            Best regards: This is professional, but less formal.
            Regards: Similar to “best regards,” but can be used for someone you are familiar with.
            Best: Another shortened version of “best regards.” This can be used for someone you are very familiar with.
            Respectfully: This is a very formal ending, usually used for official people in a professional email.
            Fondly: This is a social closing that you should not use in a professional email.
            Warm regards: This is a more formal version of “fondly,” but still best for social emails, not professional emails.
            Yours truly: This closing is best used for a formal letter.

After your closing, you must sign your name. If you do not leave a Signature the person you are writing to will not know who you are.

If you have any questions, please let me know.
Sincerely,

Ms. Lee

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