Hello Visitation Family,
At Visitation Academy students are expected to be able to write a formal email.
The following is an explanation of how to structure an email.
Parts of an email are:
-
Email
subject
-
Greeting
-
Message
in the body of the email
-
Spelling
-
Closing
and signature
Writing an
email is like writing a letter to someone. In the future you will need to know
how to write an email. Below are explanations of the different parts of an
email.
The Email Subject should be a short title
describing the reason for the email.
The Greeting should be: “Dear” or “Hello,”
followed by the name of the person you are writing to.
The Message in the email should be clear
and respectful.
Spelling is important when you are writing an
email. An email in NOT a text. You should be writing in full sentences and
words should be spelled properly.
The Closing of your email depends on your
relationship with the person receiving the email.
Here are some closers you can
use:
x
Sincerely: This is appropriate in
most situations.
Best regards: This is professional,
but less formal.
Regards: Similar to “best regards,”
but can be used for someone you are familiar with.
Best: Another shortened version of
“best regards.” This can be used for someone you are very familiar with.
Respectfully: This is a very formal
ending, usually used for official people in a professional email.
Fondly: This is a social closing
that you should not use in a professional email.
Warm regards: This is a more formal version of “fondly,” but still best for
social emails, not professional emails.
Yours truly: This closing is best
used for a formal letter.
After your closing, you must sign your name. If you do not leave a Signature the person you are writing to will not know who you are.
If you have
any questions, please let me know.
Sincerely,
Ms. Lee
